WintercityYXE Micro-Grant Program Application Guidelines
For projects taking place November 1, 2022 – March 31, 2023
**Application deadline – anytime on or before September 23, 2022**
Funding will be awarded through random draws in the following categories:
• Business
• Non-profit Organizations or Groups
• Neighbourhood Community Associations
Objective
The objective of the WintercityYXE Micro-Grant Program is to support initiatives that make Saskatoon
a great place to live in the wintertime.
For more information or to discuss your application contact:
Kathy Allen
Arts and Grant Consultant
306-975-3391
ka*********@sa*******.ca
The City of Saskatoon promotes fair and equitable practices in employment and the provision of
services to all citizens of Saskatoon.
About the Program
The City of Saskatoon’s WintercityYXE Grant Program was created in 2017 and supports projects
that further the goals and objectives of the WintercityYXE Strategy. Read more about WintercityYXE
here: https://www.saskatoon.ca/business-development/planning/community-plans-policies.
Purpose of the Grant
The purpose of the WintercityYXE Micro-Grant Program is to improve quality of life in Saskatoon in
the winter months.
The goals of this grant program are:
• To build enthusiasm for winters;
• To provide comfort and accessibility in the winter; and,
• To celebrate the fun quality of winter life
Who Can Apply?
• Non-profit organizations, ad hoc groups, businesses, or for-profit organizations in Saskatoon.
Who Can’t Apply?
• Individuals
• Applicants that do not have a minimum of $2,000,000 liability and participant insurance for the
proposed project.
• Applicants that have not met the terms and conditions of any funding program administered by
the City of Saskatoon.
Funding
• The minimum grant available is $500; the maximum is $2,000.
• Only one project and one application for the 2022-23 WintercityYXE Micro-Grant Program will
be considered from a given applicant.
Eligible Projects
• Projects that take place outside and meet at least one of the goals of the 2022-23
WintercityYXE Micro-Grant Program. Some examples of projects include hosting outdoor
events; creating outdoor patios or stores; creating large scale snow or ice sculptures; learn-to
programs; etc.
Ineligible Projects
• Projects that do not take place in Saskatoon;
• Projects that only take place indoors or online (projects may include an indoor or online/virtual
component but cannot be exclusively indoors and/or online); and,
• Rink developments or improvements or equipment (Neighbourhood Community Associations
are encouraged to apply to the Rink Improvement Grant for support in this area).
Eligible Expenses
• All expenses for reimbursement must have receipts and occur within the grant period of
November 1, 2022 – March 31, 2023.
Ineligible Expenses
The following types of expenditures are not eligible and will not be reimbursed:
• Alcoholic beverages or cannabis; and,
• Rink developments or improvements or equipment such as fence boards, lighting, snow
blowers, etc.
Permits
Organized gatherings for the primary purpose of supporting community, culture, and/or recreation
activities that are open to the public are considered special events. Anyone hosting a Special Event
must complete an Outdoor Special Event Application: www.saskatoon.ca/specialevents
Receipt of a 2022-23 WintercityYXE Micro-Grant does not guarantee approval of a Special Event
Adjudication Process
All eligible applications will be entered into a draw based on their category. Applications will be drawn
at random from each category and awarded funding until the available funds run out.
Notification
Applicants will be informed by email of the results of their application by October 15, 2022. The City
maintains the right to withdraw a grant award, upon notice to the grant recipient, in the following
circumstances:
• There was a major and significant change to the grant project without the prior approval of the
City;
• Funding for the grant program becomes unavailable; or,
• Any other time when the City so determines.
Acknowledgement
Grant recipients are required to acknowledge support from the City of Saskatoon and WintercityYXE
in promotional materials and other materials for the project. Logos may only be used for the year in
which the funding is provided. City of Saskatoon Funding Recognition guidelines can be found here:
https://www.saskatoon.ca/sites/default/files/documents/community-services/communitydevelopment/funding_recognition_guidelines.pdf
Processing
The City of Saskatoon will only accept and process applications that are submitted online prior to the
grant deadline. If you require assistance with the online application, please contact the Grants Clerk
at 306-975-3378 or gr****@sa*******.ca. The City of Saskatoon reserves the right to request
additional information.
Reporting and Payment Procedures
Successful applicants are required to submit a completed Follow-Up Report, along with copies of
receipts for eligible expenses, to the Community Services Department within 60 days of the
completion of their project.
Application Process
Apply online: saskatoon.ca/grants
The application will ask for general information on your project and organization (contact information,
insurance policy number, name of insurance company, non-profit number, and year of incorporation if
applicable, etc.) as well as the following:
– applicant mandate and primary activity (maximum 25 words);
– brief description of project (maximum 50 words);
– information on what the project will be used for (maximum 25 words):
– information on any applicable safety precautions or contingency plans included in project plans
(maximum 150 words);
• i.e., poor weather plans, safe spaces policy, qualified and/or certified instructors, etc.
• mandatory: vulnerable sector checks or policies requiring that two adults must always be present for projects involving youth or other vulnerable sectors, adherence to health regulations (e.g., Covid regulations, safe food handling)
**Applications must be submitted by 4:30 pm, September 23, 2022**
