MCoS is Hiring – Administrative Assistant

Administrative Assistant Job Description

Reports to: Administration Manager

Salary: $24,100.00 per year, plus benefits following a successful 3-month probation.

Permanent Part-time with flexibility: 20 hours per week (often Monday to Friday between 9:00 – 4:30) with occasional weekend availability.

Start Date: June 1, 2026

Location: On-Site MCoS office: 452 Albert Street North, Regina

The Multicultural Council of Saskatchewan (MCoS) is a non-profit  provincial organization committed to promoting, fostering, improving and developing multiculturalism in the cultural, economic, social and political life of Saskatchewan while working to achieve equality of all residents. MCoS is a non-profit charitable provincial cultural organization that provides service and support to multicultural and ethnocultural organizations across Saskatchewan. The office is located in Regina.

MCoS has an opportunity for a highly organized and detail-oriented  administrative assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff.

Responsibilities:

The Administrative Assistant is responsible for interacting with and providing support to staff, volunteers, and the public.

Under the supervision of the Administration Manager, the Administrative Assistant is responsible for:

Reception: The position is responsible for ensuring the members, stakeholders and the general public are able to access MCoS services and information reliably and consistently. Tasks associated with this responsibility include:

• Ensuring that the office can be accessed during office hours as needed
• Answering phone calls, taking messages, forwarding calls to appropriate staff
• Handling inquiries from staff, clients and other stakeholders within capacity
• Relaying information accurately, clearly, concisely and in a courteous manner

Financial Process Support: MCoS bookkeeping and payroll are done externally. This position is responsible for maintenance and preparation of MCoS documents related to finances and communication with bookkeepers and others. Tasks associated with this responsibility include:

• Assisting with monthly payment requisitions
• Receiving and recording all funds received before they are deposited
• Monitor payables and receivables, record payments, and issue receipts
• Performing data entry and updating databases and spreadsheets
• Assisting with year-end finances

Records Management: The position is responsible for preparation and management of documents and records for MCoS. Tasks associated with this responsibility include:

• Providing administrative support to staff, members and volunteers under the direction of the Administration Manager
• Creating and filing electronic copies of documents
• Printing, copying, filing, scanning, and distributing (mailings, meetings, etc.) documents
• Filing, organizing, and maintaining paper and electronic records under the direction of the Administration Manager
• Establishing and maintaining a data management system to support reporting and the accountability of MCoS: tracking incoming calls, e-mails, mail, visitors, etc. for statistical reports
• Maintaining and updating the membership page on the website via WordPress.

Mail: The position is responsible for ensuring all correspondence received by or originating from MCoS is handled appropriately. Tasks associated with this responsibility include:

• Collecting, opening, recording, and routing incoming mail, and materials
• Assembling, recording, stamping, and labeling outgoing mail
• Sending, forwarding, and replying to emails as appropriate
• Accurately maintaining and updating mailing and contact databases

Office: The position is responsible for the day-to-day oversight of the MCoS office. Tasks associated with this responsibility include:

• Handling office needs such as delivery, parcel service,
• Ordering and maintaining office supplies and equipment while following office policies and procedure
• Maintaining a clean and tidy entrance and office
• Maintaining office equipment while following office policies and procedure

Travel and Meeting Arrangements: as directed by the Administration Manager, the position is responsible for travel and meeting logistics for MCoS staff, board members and other volunteers and contractors of MCoS as required. Tasks associated with this responsibility include:

• Arranging meeting and event facilities, registration, accommodation,
• Organizing details and travel arrangements for Board, committee and general meetings
• Preparing and processing expense claims
• Providing general administrative support as needed.

Knowledge, Skills, Abilities and Requirements:

• Applicants for this position must have a relevant combination of post-secondary certificate, diploma or degree, and/or prior experience in an administrative
• This position requires exceptional administrative skills and a positive
• Strong working knowledge of Microsoft Office 365; including experience and proficiency with Excel is essential.
• Proficiency in the use of the following office technology: computers, voice messaging systems, photocopier, mail station, etc. and willing to learn new software
• Strong organizational skills and a commitment to professionalism, including the ability to multi- task, manage timelines and multiple
• Demonstrate a proven track record of working harmoniously within
• Independent, energetic, analytical, self-starting and responsible worker, driven by successful, punctual and quality
• Excellent communication and organizational
• Experience in non-profit or community-based organizations an
• Be willing to work occasional evenings, weekends, and travel out of the city as required.

This position requires a criminal record check.

Application Process:

MCoS appreciates all responses to this competition; however, only those candidates selected for an interview will be contacted. We are committed to employment equity and provide reasonable accommodations; please feel free to self-identify as Indigenous, a person with disabilities, and a visible minority (person oppressed by racism).

Please email your application (subject line: Administrative Assistant position) to Rhonda Rosenberg, Executive Director, at **@**os.ca by 12:00 p.m. on Friday, April 24, 2026.

We will only contact shortlisted applicants for interviews. The interview process will include opportunities to share how you will apply previous experience and qualities to the position’s responsibilities, and an experiential assignment.

Include the following in your application:

• Cover letter and resume clearly outlining how you meet the education, experience, knowledge, skills, abilities, and requirements for this
• Three recent professional references who are available and prepared to be contacted by email.

Only candidates currently living in and legally entitled to work in Canada will be considered.

To view a PDF copy of this job description click HERE.