Tag Archive for: culture

Job Opportunity: Communications and Administration Assistant

Reports to: Both the Communications Coordinator and the Executive Assistant

Salary: $41,000 annually

Permanent Full-Time

Start date: March 16, 2022

Hours: 37.5 hours per week (9:00 am to 4:30 pm; Monday to Friday) with some need for evening and weekend availability

The Multicultural Council of Saskatchewan is committed to promoting, fostering, improving and developing multiculturalism in the cultural, economic, social and political life of Saskatchewan while working to achieve equality of all residents. MCoS is a non-profit charitable provincial cultural organization that provides service and support to multicultural and ethnocultural organizations across Saskatchewan. The office is located in Regina.

We are currently seeking an experienced Communications and Administration Assistant on permanent basis. It will include comprehensive benefits and pension plan packages, effective following successful 3-month probation.

Responsibilities:

The Communications and Administration Assistant is responsible for interacting with and providing support to staff, volunteers and the public. Approximately 70% of this position’s time will be spent on communications, and 30% on administration.

Under the supervision of the Communications Coordinator, the Communications and Administration Assistant is responsible for:

Communications: The position is responsible for working with the communications Coordinator to support the communications of MCoS to members and stakeholders. Tasks associated with this responsibility include:

  • Website and social media (expertise using WordPress, Hootsuite, Facebook, Instagram, LinkedIn and Twitter)
  • Google and social media analytics
  • Media Scanning
  • Graphic designing for social media and larger campaigns
  • Preparing monthly e-newsletter using Mailchimp
  • Preparing and/or inputting communications updates to distribute information of interest to multicultural stakeholders through the newsletter and website.
  • Undertaking internet research as requested (e.g. for speeches and campaign planning).
  • Prepare and deliver educational, publicity and informational materials (brochures, infographic, promo items etc.) to increase awareness about multiculturalism.
  • Ensuring that the organization’s brand guidelines are followed in communications materials developed and shared by this position
  • Developing and managing a system to collect community information that may be of interest to multicultural stakeholders

Under the supervision of the Executive Assistant, the Communications and Administration Assistant will perform the following:

Reception: The position is responsible for ensuring the members, stakeholders and the general public are able to access MCoS services and information reliably and consistently. Tasks associated with this responsibility include:

  • Ensuring that the office is open during office hours (currently the office is closed to the public and we are working remotely due to COVID)
  • Greeting visitors in a welcoming and respectful manner
  • Answering phone calls, taking messages, forwarding calls
  • Handling inquiries from staff, clients and other stakeholders within capacity
  • Relaying information accurately, clearly, concisely and in a courteous manner

Financial Process Support: MCoS bookkeeping and payroll are done externally. Under the direction of the Executive Assistant, this position is responsible for maintenance and preparation of MCoS documents related to finances and communication with bookkeepers and others. Tasks associated with this responsibility include:

  • Preparation of cheque requests
  • Preparation of deposits
  • Monitor and record payments, payables and receivables
  • Assisting with year-end finances

Records Management: The position is responsible for preparation and management of documents and records for MCoS. Tasks associated with this responsibility include:

  • Providing secretarial support to staff, members and volunteers under the direction of the Executive Assistant
  • Creating and filing electronic copies of documents
  • Printing, copying, filing, scanning, and distributing (mailings, meetings, etc.) documents
  • Maintaining and improving office filing system (computer and paper) under the direction of the Executive Assistant
  • Establishing and maintaining a data management system to support reporting and the accountability of MCoS: tracking incoming calls, e-mails, mail, visitors, etc. for statistical reports

Mail: The position is responsible for ensuring all correspondence received by or originating from MCoS is handled appropriately. Tasks associated with this responsibility include:

  • Collecting, opening, recording and routing incoming mail, faxes and materials
  • Assembling, recording, stamping and labeling outgoing mail
  • Sending, forwarding and replying to emails as appropriate
  • Accurately maintaining and updating mailing and contact databases

Office: The position is responsible for the day-to-day oversight of the MCoS office. Tasks associated with this responsibility include:

  • Handling office needs such as delivery, parcel service, etc.
  • Ordering and maintaining supplies as required with consultation with EA
  • Maintaining a clean and tidy entrance and office
  • Maintaining office equipment while following office policies and procedure

Travel and Meeting Arrangements: The position is responsible for travel and meeting logistics for MCoS staff, board members and other volunteers and contractors of MCoS as required. Tasks associated with this responsibility include:

  • Arranging meeting and event facilities, registration, accommodation, etc.
  • Organizing details and travel arrangements for Board, committee and general meetings
  • Preparing and processing expense claims

Other duties as required

Knowledge, Skills, Abilities and Requirements:

  • Applicants for this position must have relevant post-secondary education and/or work experience in both communications and administration.
  • This position requires exceptional communication skills and a positive attitude
  • Proficiency in Microsoft Office Suite, with a strong emphasis on Excel Microsoft Office Suite is essential. Experience with SharePoint is an asset.
  • Website and digital content management: WordPress, Hootsuite, YouTube, Facebook, Twitter, Instagram, LinkedIn, Mailchimp, Dropbox;
  • Graphic design with knowledge of Adobe Creative Suite and Adobe Premiere Elements, and desktop publishing with at least an intermediate level of proficiency;
  • Filming and video editing skills with at least an independent level of proficiency;
    Photography skills and editing;
  • Proficiency in the use of the following office technology: computers, voice messaging systems, photocopier, mail station, etc.;
  • Strong organizational skills and a commitment to professionalism, including the ability to multi-task, manage timelines and multiple deadlines;
  • Demonstrate a proven track record of working harmoniously within teams;
  • Independent, energetic, analytical, self-starting and responsible worker, driven by successful, punctual and quality outcomes;
  • Experience in non-profit or community-based organizations is an asset;
  • Strong connections to Indigenous and/or multicultural communities are an asset
  • Have the ability to travel in Saskatchewan from time to time, a valid driver’s license is an asset;
  • Be willing to work occasional evenings and weekends.

This position requires a criminal record check.

APPLICATION PROCESS

We would like to have the Communications and Administration candidate start by March 16, 2022.

Application deadline:  Monday, February 14, 2022 by 5:00 p.m.

The interview will include an experiential assignment to demonstrate your skills.

Applications must include:

  • Cover letter and résumé clearly outlining how you meet the education or experience, knowledge, skills, abilities and requirements for this position.
  • Portfolio demonstrating your work.
  • Three references who can tell us more about you at work (ensure they are ready and available to be contacted by email).

To apply, please email your cover letter, résumé, portfolio, and references with the subject line: Communications and Administration Assistant, cover letter along with three (3) references to:

Rhonda Rosenberg, Executive Director

Multicultural Council of Saskatchewan

hr@mcos.ca

MCoS appreciates all responses from candidates currently legally entitled to work in Canada to this opportunity, however, only those candidates selected for an interview will be contacted. We are committed to workplace diversity; candidates are welcome to self-identify as belonging to equity-seeking groups.

Download Job Description

MCoS Communications and Administration Assistant Job Description 2022 (pdf)

Job Opportunity: Communications Coordinator

Responsible to:          Executive Director

Starting Salary:         $55,000 – $60,000 per year

Hours:                         Full-time: 37.5 hours per week (M-F 9:00 am to 4:30 pm; with flexibility)

Start date:                As soon as possible

The Multicultural Council of Saskatchewan (MCoS), a non-profit provincial organization has a career opportunity for a strong communications generalist. The candidate for the position of Communications Coordinator will lead the development of communications plan, execute, strengthen relationships with media, increase profile and understanding of multiculturalism throughout the province, develop a wide array of communication materials, oversight of social media and website, deepen engagement with the multicultural community, and support the communication needs of other project coordinators.

Responsibilities:

The Communications Coordinator is responsible for coordinating the organization’s communication efforts, internally and externally, based on an overarching communications strategy that aligns with the organization’s mandate, strategic and operational plans. The Communications Coordinator plays a central role in establishing, strengthening and promoting MCoS’ public image and key messages in order to achieve the Ends as defined by the Board of Directors. The Communications Coordinator reports and is responsible to the Executive Director, and works in accordance with the policies of the organization.

The Communications Coordinator will work both independently and collaboratively to be responsible for:

  • Developing and implementing annual or multi-year communications strategies, in conjunction with Executive Director;
  • Internal and external communications and campaigns designed to reach target groups with key messages associated with the overarching plans of MCoS;
  • Providing communications and stakeholder relations advice for membership activities;
  • Developing, coordinating and maintaining a series of tools designed to effectively deliver various MCoS communication messages to target groups as required. Tools may include, but are not limited to: newsletters, brochures, publications (electronic/print), website, digital, advertising (print, web, television, radio and other), media advisories, news releases, stories, and surveys;
  • Supervising the Communication Specialist and Administrative Assistant in communications roles related to newsletter, website, social media, and production of tools;
  • Basic graphic design with knowledge of Adobe Creative Suite and Adobe Premiere Elements;
  • Website and digital content management – WordPress, Hootsuite, YouTube, Facebook, Twitter, Instagram, and LinkedIn;
  • Tracking and monitoring media coverage related to all MCoS activities;
  • Coordinating and ensuring communication consistency among membership and partnership across all channels;
  • Developing and implementing communication campaigns to promote MCoS’ fundraising activities, including but not limited to, the annual promotion of the Multifaith calendar;
  • Supporting MCoS’ advocacy role through research and development of advocacy tools designed to build awareness of the benefits of multiculturalism in the province;
  • Building and strengthening relationships with all MCoS stakeholder groups (such as businesses, multicultural community groups, educational institutions, and government representatives);
  • Branding: a strong custodian of maintaining the visual identity and branding of MCoS communication materials;
  • Sourcing outside agencies and suppliers, through Request for Proposals and contracts, to support communication requirements and effectively managing the resulting contracts;
  • Preparing and submitting campaign, project reports, and annual budgets to the Executive Director;
  • Evaluating communication outcomes on a regular basis to provide input into impact assessment and future planning;
  • Other duties as assigned by the Executive Director.

Knowledge, Skills, Abilities, and Requirements:

  • A degree in communications, journalism, public relations, or marketing; or a combination of formal schooling, self-education, prior experience and on-the-job training;
  • Three or more years of demonstrated communications experience – particularly experience in non-profit or community-based organizations is an asset;
  • Outstanding written and verbal communication skills with the ability write, proofread, and edit website and digital content, speeches, stories, reports, presentations, annual reports, etc.;
  • Excellent computer skills (Microsoft Office: Outlook, Word, Excel, PowerPoint, Office 365);
  • Strong Media Relations skills – interviews, messaging, relationship building, and tracking;
  • Advertising and promotion – create or outsource creative, media buying, and measurement using print, video, television, radio, digital, billboard, location signs, and social media;
  • Advocacy – experience in non-profit or community-based organizations, social issues, community mobilization, campaigns, messaging, and measurement;
  • Strong organizational skills and a commitment to professionalism, including the ability to multi-task, managing timelines and multiple deadlines;
  • Excellent interpersonal and cross-cultural communication skills with demonstrated welcoming, respectful approach to interactions;
  • Independent, energetic, analytical, self-starting and responsible worker, driven by successful, punctual and quality outcomes;
  • Familiarity with the multicultural community, the issues it faces, anti-racism and the benefits of diversity is a significant asset;
  • Demonstrate a proven track record of working harmoniously within teams;
  • Have the ability to travel in Saskatchewan from time to time, and have a valid driver’s licence;
  • Be willing to work occasional evenings and weekends.

Application Process:

In order to have Communications Coordinator starting by the end of August (if possible), timelines are short. Please email your application (subject line: Communications Coordinator position) to Rhonda Rosenberg, Executive Director, at hr@mcos.ca by 12:00 p.m. on Friday, September 17, 2021.

We will only contact shortlisted applicants for interviews. The interview process will include an experiential assignment.

Include the following in your application:

  • Cover letter and resume clearly outlining how you meet the education, experience, knowledge, skills, abilities, and requirements for this position.
  • Portfolio with the following examples: campaign or project plan, news release, media advisory, speech, talking points, article, and creative that you have designed (poster, website graphic, etc.).
  • Three professional references (ensure they are ready and available to be contacted by email)

Only candidates currently living in and legally entitled to work in Canada will be considered.

Download Job Description

MCoS Communications Coordinator – Job Description 2021 (pdf)

Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism

AGM 2021

The Multicultural Council of Saskatchewan (MCoS) held its annual general meeting on Saturday, June 19th virtually.
At the2021 annual general meeting, the membership elected three Director-at-large  2-year terms and two Director-at-large  1-year term with acclamations for Treasurer and Secretary.
We are delighted to present the 2021-22 MCoS Board of Directors:

Position Name
President Meka Okochi
Past-President Neeraj Saroj
Vice-President Cosanna Preston-Idedia
Treasurer Margot Hurlbert
Secretary Ayesha Baig
Director-at-large Susan Cambridge
Director-at-large Joel Fitzpatrick
Director-at-large Tatenda Mhaka
Director-at-large Hyunjung Shin
Director-at-large Julio Torres-Recinos
Director-at-large Jessica Walcott
Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism

AGM 2021

We would like to thank all the nominees that let their names stand for the MCoS Board of Directors – your interest in our organization and multiculturalism is greatly appreciated and respected. If you were not elected, we hope that you will find other ways to be involved in MCoS.
MCoS would also like to recognize the contributions of our outgoing Board members Colleen Charles and Muna De Ciman. Thank you for your time, wisdom and guidance. You will be missed!
We look forward to working with the 2021-22 Board of Directors in the year to come as MCoS continues to move forward with its strategic plan.

Staff Changes at MCoS

staff, Funding, Grants, Programs, Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism, racism, multiculturalism, ethnic diversity, culture, ethnicity, awareness, acceptanceThank you and Farewell to Justin

Justin Waldrop has served MCoS extremely well as Communications Coordinator for the past six years. His dedication to planning and executing a wide variety of communications tools has allowed MCoS to move forward in leaps and bounds. The next phase of his career takes him to the University of Regina on August 12.
Please join MCoS in thanking Justin and wishing him all the best!


staff, Funding, Grants, Programs, Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism, racism, multiculturalism, ethnic diversity, culture, ethnicity, awareness, acceptanceWelcome to Chinye

We would like to introduce Chinye Talabi, the new MCoS Communications Coordinator. We are looking forward to welcoming her strategic and tactical communications expertise. She comes to us with over 10 years’ experience with several organizations in Nigeria and 2 years of service at the Royal Bank in Regina. Her passion for communications is impressive and will serve MCoS well. MCoS welcomes Chinye to continue our path towards growing impact!
You can reach her at communications@mcos.ca starting from August 13.

2019 AGM and Member Consultation

Saturday, June 22, 2019 | 9:30 a.m. – 4:30 p.m.
Le Bistro, 3850 Hillsdale Street, Regina, SK
This year’s MCoS AGM will focus on reconciliation, BRIDGES, and member consultation regarding a new strategic plan. It is a deeper learning opportunity for everyone. We will provide our members how to showcase cultural activities through deeper learning with an interactive series of presentations.
Click here for: Full details and registration


Board Nominations

The MCoS Board is still accepting nominations for: (1) Treasurer, (1) Secretary, and (3) Directors at Large. All positions are two-year terms.
Remember: In order for an applicant’s nomination to be promoted to the membership it had to be received by Wednesday, May 22, 2019. After that, we will continue to accept nominations, including at the AGM until nominations cease, but not promote them.
Click here for: Full details and nominations


Audited Financial Statements Available

The Multicultural Council of Saskatchewan’s 2018-19 audited financial statements are now published for viewing. This action puts MCoS in compliance with The Non-Profit Corporations Act, which states that audited financial statements are to be published and made available to members for viewing 15 days prior to the annual general meeting.
Click here for: MCoS 2018-19 Audited Financial Statements (pdf)


MCoS 2019 Board Nominees as of May 22

Remember: In order for an applicant’s nomination to be promoted to the membership it had to be received by Wednesday, May 22, 2019. The list of candidates has been compiled and published for your review in consideration for voting at the AGM on June 22. We will continue to accept nominations, including at the AGM until nominations cease, but not promote them.

Click here for: MCoS 2019 Board Candidates – As of May 22 (pdf)


We look forward to celebrating our successes with you. We welcome your input and involvement.

Join us for the February Break Theatre Camp hosted by Kris Alvarez & Joely BigEagle-Kequahtooway.

Explore your creativity through performing arts and gain a deeper understanding of other cultures while having fun and making friends.

  • Ensemble skills – Learn to build trust, connection, respect and communication skills. Play theatre games that support respect and sharing perspectives.
  • Acting tools – Use improvisation to create and physicalizing characters.Learn how to use your voice clearly and confidently.
  • Storytelling – Create your own story by learning:  What makes a story interesting for audience? How to tell a story in exciting ways by incorporating symbols, sounds and movement.

Dates:  February 19 – 23, 2019
Location: Regina Open Door Society, 2220 12th Avenue (4th Floor)
Time: 11:00 a.m. to 4:00 p.m.
Lunch and Refreshments will be provided

Join us for Celebration, Sharing & Food on February 23rd, 2019

Family, Friends & Community are all invited!
Location: Artesian 2627 13th Avenue, Regina, SK
Time: 2:00 p.m. to 3:30 p.m.

Download Poster:
Youth BRIDGES Theatre Camp (png)

Celebrate African-Canadian Black History Month in FebruaryBlack History Month, BHM, Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism, racism, multiculturalism, ethnic diversity, culture, ethnicity, awareness, acceptance

Throughout Saskatchewan, during the month of February, individuals, families and communities will come together to celebrate African-Canadian Black History Month. Every year, Canadians are invited to participate in African-Canadian Black History Month festivities and events that honour the legacy of African-Canadians, past and present. Canadians take this time to celebrate the many achievements and contributions of Canadians with African heritage who, throughout history, have done so much to make Canada the culturally diverse, compassionate and prosperous nation we know today. It is also an opportunity for all of us to learn about the wide range of African-Canadian experiences, including dealing with racism, and the vital role this community has played

Background on Black History Month

Learn More about African-Canadian Black History Month

Black History Month Events in Saskatchewan

View Saskatchewan African-Canadian Black History Month Events

 

Join the conversation: Anti-racism engagement

Current status: Open (closes December 9, 2018)
Department of Canadian Heritage

This engagement on anti-racism is open to all Canadians and we want to hear from you! We invite you to lend your voice, views and experiences. Your input is essential to ensure our work to address racism reflects your experiences and your suggestions.

A new national anti-racism strategy
Racism divides communities, breeds fear and fuels animosity. Addressing racism and discrimination is a longstanding commitment of Canadians who see our country’s diversity as a source of strength. Canada is strong, not in spite of our differences, but because of them. Unfortunately, Canada is not immune to racism and discrimination — challenges remain when it comes to fully embracing diversity, openness and cooperation.
It is vital that Canada stands up to discrimination perpetrated against any individual or group of people on the basis of their religion and/or ethnicity and this is why the Government of Canada has committed to engage the public on a new federal anti-racism strategy. We are exploring racism as it relates to employment and income supports, social participation (for example, access to arts, sport and leisure) and justice. We are asking people across the country to inform this new strategy in meaningful, relevant, and solutions-focused discussions based on these topics.

Notice

These pages contain references to racism and discrimination, including online survey questions designed to collect personal experiences and beliefs on a voluntary basis. Materials may bring up past experiences of discomfort, anxiety, and/or trauma. Please engage with this content only when you feel prepared.
If you feel you have experienced discrimination or harassment based on one or more of the grounds protected under the Canadian Human Rights Act – including race, national or ethnic origin, colour and religion – you may be able to file a complaint with the Canadian Human Rights Commission.

Join in: How to participate

In-person sessions are also being held with community members, leaders, experts (particularly those with lived experience), academics, and stakeholders across Canada. These meetings will not be open to the public in order to ensure that participants are able to have focused, meaningful and safe conversations on subjects that, for many, include reflecting on harmful experiences.
Thank you for your interest. We look forward to your contribution.

Who can participate

We’re interested in hearing from all Canadians, especially those who have direct experience with racism and discrimination and those who offer intersectional perspectives.

Key themes for discussion

To focus on those issues where racism and discrimination most directly touch people’s lives, as well as those policy areas that most closely overlap with the Government of Canada’s jurisdiction, the following themes will guide the engagement:

  • Employment and income supports
  • Social participation (for example, sport, art, leisure)
  • Justice

Related links

Contact us

Department of Canadian Heritage
Anti-Racism Engagement
15 Eddy Street
Gatineau QC K1A 0M5
Email
pch.antiracism-antiracisme.pch@canada.ca
Telephone
1-866-811-0055
1-866-811-0055 (toll-free)
TTY
1-888-997-3123 (toll-free)

Main link

https://www.canada.ca/en/canadian-heritage/campaigns/anti-racism-engagement.html 

Funding, Grants, Programs, Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism, racism, multiculturalism, ethnic diversity, culture, ethnicity, awareness, acceptance

 

Engage in the Five streams of Multicultural Work

Apply for Strategic Initiatives Funding

Deadline is September 15, 2018

MCoS invests in approximately 15 projects and events per year for projects that fulfill our mission and contribute to at least one of the five streams of multicultural work. You can apply for up to $3,000 per project.
Learn more and apply: http://mcos.ca/strategic-initiatives/ 


Add Multicultural Education to the Classroom

Apply for the Multicultural Education Initiatives (MEI) Grant

Deadline is October 31, 2018

MCoS offers $200 – $400 Multicultural Education Initiative (MEI) grants to schools and school boards in Saskatchewan to benefit students through classroom and professional development projects that support anti-racism, reconciliation, diversity and cultural education outcomes and promote the understanding, respect, appreciation, acceptance and celebration of all people as equally valuable in our society. We support 25 to 50 educational projects each year.
Learn more and apply: http://mcos.ca/multicultural-education-initiatives/

2022 Multifaith Calendar now available for purchase!

The 2022 MFC marks the 36th year of publication and features the theme: Resilience. In this 2022 Multifaith Calendar, we celebrate RESILIENCE and the hope that keeps us afloat, even during the most difficult times. 


Here are just some of the benefits and uses of Multifaith Calendars:

  • A source of accurate dates and descriptions of approx 430 events, including observances from 14 world religions.
  • An excellent fundraising vehicle for all organizations, including non-profit/charitable groups.
  • Bulk order discounts and wholesale opportunities available.
  • Valuable tool for human resource professionals in diverse workplaces to keep themselves aware of holiday observances of staff from different faith communities.
  • Makes an attractive gift for clients and for staff—a gift that reinforces your company’s commitment to diversity.

Order the 2022 Multifaith Calendar today!

Visit: http://mcos.ca/multifaith-calendar/