Tag Archive for: Diversity

Job Opportunity: Communications and Administration Assistant

Reports to: Both the Communications Coordinator and the Executive Assistant

Salary: $41,000 annually

Permanent Full-Time

Start date: March 16, 2022

Hours: 37.5 hours per week (9:00 am to 4:30 pm; Monday to Friday) with some need for evening and weekend availability

The Multicultural Council of Saskatchewan is committed to promoting, fostering, improving and developing multiculturalism in the cultural, economic, social and political life of Saskatchewan while working to achieve equality of all residents. MCoS is a non-profit charitable provincial cultural organization that provides service and support to multicultural and ethnocultural organizations across Saskatchewan. The office is located in Regina.

We are currently seeking an experienced Communications and Administration Assistant on permanent basis. It will include comprehensive benefits and pension plan packages, effective following successful 3-month probation.

Responsibilities:

The Communications and Administration Assistant is responsible for interacting with and providing support to staff, volunteers and the public. Approximately 70% of this position’s time will be spent on communications, and 30% on administration.

Under the supervision of the Communications Coordinator, the Communications and Administration Assistant is responsible for:

Communications: The position is responsible for working with the communications Coordinator to support the communications of MCoS to members and stakeholders. Tasks associated with this responsibility include:

  • Website and social media (expertise using WordPress, Hootsuite, Facebook, Instagram, LinkedIn and Twitter)
  • Google and social media analytics
  • Media Scanning
  • Graphic designing for social media and larger campaigns
  • Preparing monthly e-newsletter using Mailchimp
  • Preparing and/or inputting communications updates to distribute information of interest to multicultural stakeholders through the newsletter and website.
  • Undertaking internet research as requested (e.g. for speeches and campaign planning).
  • Prepare and deliver educational, publicity and informational materials (brochures, infographic, promo items etc.) to increase awareness about multiculturalism.
  • Ensuring that the organization’s brand guidelines are followed in communications materials developed and shared by this position
  • Developing and managing a system to collect community information that may be of interest to multicultural stakeholders

Under the supervision of the Executive Assistant, the Communications and Administration Assistant will perform the following:

Reception: The position is responsible for ensuring the members, stakeholders and the general public are able to access MCoS services and information reliably and consistently. Tasks associated with this responsibility include:

  • Ensuring that the office is open during office hours (currently the office is closed to the public and we are working remotely due to COVID)
  • Greeting visitors in a welcoming and respectful manner
  • Answering phone calls, taking messages, forwarding calls
  • Handling inquiries from staff, clients and other stakeholders within capacity
  • Relaying information accurately, clearly, concisely and in a courteous manner

Financial Process Support: MCoS bookkeeping and payroll are done externally. Under the direction of the Executive Assistant, this position is responsible for maintenance and preparation of MCoS documents related to finances and communication with bookkeepers and others. Tasks associated with this responsibility include:

  • Preparation of cheque requests
  • Preparation of deposits
  • Monitor and record payments, payables and receivables
  • Assisting with year-end finances

Records Management: The position is responsible for preparation and management of documents and records for MCoS. Tasks associated with this responsibility include:

  • Providing secretarial support to staff, members and volunteers under the direction of the Executive Assistant
  • Creating and filing electronic copies of documents
  • Printing, copying, filing, scanning, and distributing (mailings, meetings, etc.) documents
  • Maintaining and improving office filing system (computer and paper) under the direction of the Executive Assistant
  • Establishing and maintaining a data management system to support reporting and the accountability of MCoS: tracking incoming calls, e-mails, mail, visitors, etc. for statistical reports

Mail: The position is responsible for ensuring all correspondence received by or originating from MCoS is handled appropriately. Tasks associated with this responsibility include:

  • Collecting, opening, recording and routing incoming mail, faxes and materials
  • Assembling, recording, stamping and labeling outgoing mail
  • Sending, forwarding and replying to emails as appropriate
  • Accurately maintaining and updating mailing and contact databases

Office: The position is responsible for the day-to-day oversight of the MCoS office. Tasks associated with this responsibility include:

  • Handling office needs such as delivery, parcel service, etc.
  • Ordering and maintaining supplies as required with consultation with EA
  • Maintaining a clean and tidy entrance and office
  • Maintaining office equipment while following office policies and procedure

Travel and Meeting Arrangements: The position is responsible for travel and meeting logistics for MCoS staff, board members and other volunteers and contractors of MCoS as required. Tasks associated with this responsibility include:

  • Arranging meeting and event facilities, registration, accommodation, etc.
  • Organizing details and travel arrangements for Board, committee and general meetings
  • Preparing and processing expense claims

Other duties as required

Knowledge, Skills, Abilities and Requirements:

  • Applicants for this position must have relevant post-secondary education and/or work experience in both communications and administration.
  • This position requires exceptional communication skills and a positive attitude
  • Proficiency in Microsoft Office Suite, with a strong emphasis on Excel Microsoft Office Suite is essential. Experience with SharePoint is an asset.
  • Website and digital content management: WordPress, Hootsuite, YouTube, Facebook, Twitter, Instagram, LinkedIn, Mailchimp, Dropbox;
  • Graphic design with knowledge of Adobe Creative Suite and Adobe Premiere Elements, and desktop publishing with at least an intermediate level of proficiency;
  • Filming and video editing skills with at least an independent level of proficiency;
    Photography skills and editing;
  • Proficiency in the use of the following office technology: computers, voice messaging systems, photocopier, mail station, etc.;
  • Strong organizational skills and a commitment to professionalism, including the ability to multi-task, manage timelines and multiple deadlines;
  • Demonstrate a proven track record of working harmoniously within teams;
  • Independent, energetic, analytical, self-starting and responsible worker, driven by successful, punctual and quality outcomes;
  • Experience in non-profit or community-based organizations is an asset;
  • Strong connections to Indigenous and/or multicultural communities are an asset
  • Have the ability to travel in Saskatchewan from time to time, a valid driver’s license is an asset;
  • Be willing to work occasional evenings and weekends.

This position requires a criminal record check.

APPLICATION PROCESS

We would like to have the Communications and Administration candidate start by March 16, 2022.

Application deadline:  Monday, February 14, 2022 by 5:00 p.m.

The interview will include an experiential assignment to demonstrate your skills.

Applications must include:

  • Cover letter and résumé clearly outlining how you meet the education or experience, knowledge, skills, abilities and requirements for this position.
  • Portfolio demonstrating your work.
  • Three references who can tell us more about you at work (ensure they are ready and available to be contacted by email).

To apply, please email your cover letter, résumé, portfolio, and references with the subject line: Communications and Administration Assistant, cover letter along with three (3) references to:

Rhonda Rosenberg, Executive Director

Multicultural Council of Saskatchewan

hr@mcos.ca

MCoS appreciates all responses from candidates currently legally entitled to work in Canada to this opportunity, however, only those candidates selected for an interview will be contacted. We are committed to workplace diversity; candidates are welcome to self-identify as belonging to equity-seeking groups.

Download Job Description

MCoS Communications and Administration Assistant Job Description 2022 (pdf)

Job Opportunity: Communications Coordinator

Responsible to:          Executive Director

Starting Salary:         $55,000 – $60,000 per year

Hours:                         Full-time: 37.5 hours per week (M-F 9:00 am to 4:30 pm; with flexibility)

Start date:                As soon as possible

The Multicultural Council of Saskatchewan (MCoS), a non-profit provincial organization has a career opportunity for a strong communications generalist. The candidate for the position of Communications Coordinator will lead the development of communications plan, execute, strengthen relationships with media, increase profile and understanding of multiculturalism throughout the province, develop a wide array of communication materials, oversight of social media and website, deepen engagement with the multicultural community, and support the communication needs of other project coordinators.

Responsibilities:

The Communications Coordinator is responsible for coordinating the organization’s communication efforts, internally and externally, based on an overarching communications strategy that aligns with the organization’s mandate, strategic and operational plans. The Communications Coordinator plays a central role in establishing, strengthening and promoting MCoS’ public image and key messages in order to achieve the Ends as defined by the Board of Directors. The Communications Coordinator reports and is responsible to the Executive Director, and works in accordance with the policies of the organization.

The Communications Coordinator will work both independently and collaboratively to be responsible for:

  • Developing and implementing annual or multi-year communications strategies, in conjunction with Executive Director;
  • Internal and external communications and campaigns designed to reach target groups with key messages associated with the overarching plans of MCoS;
  • Providing communications and stakeholder relations advice for membership activities;
  • Developing, coordinating and maintaining a series of tools designed to effectively deliver various MCoS communication messages to target groups as required. Tools may include, but are not limited to: newsletters, brochures, publications (electronic/print), website, digital, advertising (print, web, television, radio and other), media advisories, news releases, stories, and surveys;
  • Supervising the Communication Specialist and Administrative Assistant in communications roles related to newsletter, website, social media, and production of tools;
  • Basic graphic design with knowledge of Adobe Creative Suite and Adobe Premiere Elements;
  • Website and digital content management – WordPress, Hootsuite, YouTube, Facebook, Twitter, Instagram, and LinkedIn;
  • Tracking and monitoring media coverage related to all MCoS activities;
  • Coordinating and ensuring communication consistency among membership and partnership across all channels;
  • Developing and implementing communication campaigns to promote MCoS’ fundraising activities, including but not limited to, the annual promotion of the Multifaith calendar;
  • Supporting MCoS’ advocacy role through research and development of advocacy tools designed to build awareness of the benefits of multiculturalism in the province;
  • Building and strengthening relationships with all MCoS stakeholder groups (such as businesses, multicultural community groups, educational institutions, and government representatives);
  • Branding: a strong custodian of maintaining the visual identity and branding of MCoS communication materials;
  • Sourcing outside agencies and suppliers, through Request for Proposals and contracts, to support communication requirements and effectively managing the resulting contracts;
  • Preparing and submitting campaign, project reports, and annual budgets to the Executive Director;
  • Evaluating communication outcomes on a regular basis to provide input into impact assessment and future planning;
  • Other duties as assigned by the Executive Director.

Knowledge, Skills, Abilities, and Requirements:

  • A degree in communications, journalism, public relations, or marketing; or a combination of formal schooling, self-education, prior experience and on-the-job training;
  • Three or more years of demonstrated communications experience – particularly experience in non-profit or community-based organizations is an asset;
  • Outstanding written and verbal communication skills with the ability write, proofread, and edit website and digital content, speeches, stories, reports, presentations, annual reports, etc.;
  • Excellent computer skills (Microsoft Office: Outlook, Word, Excel, PowerPoint, Office 365);
  • Strong Media Relations skills – interviews, messaging, relationship building, and tracking;
  • Advertising and promotion – create or outsource creative, media buying, and measurement using print, video, television, radio, digital, billboard, location signs, and social media;
  • Advocacy – experience in non-profit or community-based organizations, social issues, community mobilization, campaigns, messaging, and measurement;
  • Strong organizational skills and a commitment to professionalism, including the ability to multi-task, managing timelines and multiple deadlines;
  • Excellent interpersonal and cross-cultural communication skills with demonstrated welcoming, respectful approach to interactions;
  • Independent, energetic, analytical, self-starting and responsible worker, driven by successful, punctual and quality outcomes;
  • Familiarity with the multicultural community, the issues it faces, anti-racism and the benefits of diversity is a significant asset;
  • Demonstrate a proven track record of working harmoniously within teams;
  • Have the ability to travel in Saskatchewan from time to time, and have a valid driver’s licence;
  • Be willing to work occasional evenings and weekends.

Application Process:

In order to have Communications Coordinator starting by the end of August (if possible), timelines are short. Please email your application (subject line: Communications Coordinator position) to Rhonda Rosenberg, Executive Director, at hr@mcos.ca by 12:00 p.m. on Friday, September 17, 2021.

We will only contact shortlisted applicants for interviews. The interview process will include an experiential assignment.

Include the following in your application:

  • Cover letter and resume clearly outlining how you meet the education, experience, knowledge, skills, abilities, and requirements for this position.
  • Portfolio with the following examples: campaign or project plan, news release, media advisory, speech, talking points, article, and creative that you have designed (poster, website graphic, etc.).
  • Three professional references (ensure they are ready and available to be contacted by email)

Only candidates currently living in and legally entitled to work in Canada will be considered.

Download Job Description

MCoS Communications Coordinator – Job Description 2021 (pdf)

Staff Changes at MCoS

staff, Funding, Grants, Programs, Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism, racism, multiculturalism, ethnic diversity, culture, ethnicity, awareness, acceptanceThank you and Farewell to Justin

Justin Waldrop has served MCoS extremely well as Communications Coordinator for the past six years. His dedication to planning and executing a wide variety of communications tools has allowed MCoS to move forward in leaps and bounds. The next phase of his career takes him to the University of Regina on August 12.
Please join MCoS in thanking Justin and wishing him all the best!


staff, Funding, Grants, Programs, Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism, racism, multiculturalism, ethnic diversity, culture, ethnicity, awareness, acceptanceWelcome to Chinye

We would like to introduce Chinye Talabi, the new MCoS Communications Coordinator. We are looking forward to welcoming her strategic and tactical communications expertise. She comes to us with over 10 years’ experience with several organizations in Nigeria and 2 years of service at the Royal Bank in Regina. Her passion for communications is impressive and will serve MCoS well. MCoS welcomes Chinye to continue our path towards growing impact!
You can reach her at communications@mcos.ca starting from August 13.

Asian Heritage MonthMay is Asian Heritage Month, Asian, Heritage, Anti-Racism, cultural diversity, culture, Education, ethnic diversity, Intercultural, MCoS, Multicultural Council of Saskatchewan, multiculturalism, Racism

During the month of May, we acknowledge the long and rich history of Asian Canadians and their contributions to Canada.
Many Saskatchewan residents are of Asian heritage including, but not limited to Afghani, Bangladeshi, Chinese, Indian, Iranian, Iraqi, Japanese, Karen, Korean, Laotian, Nepalese, Pakistani, Filipino, and Vietnamese. Canada’s cultural diversity strengthens the country socially, politically and economically in innumerable ways.
Asian Heritage Month is an ideal occasion for all to celebrate the rich values, beliefs and cultural expressions of various Asian cultures.

Learn more

Find out about important events and figures in Asian Canadian History here: http://mcos.ca/may-is-asian-heritage-month/
 
 

Join us for the February Break Theatre Camp hosted by Kris Alvarez & Joely BigEagle-Kequahtooway.

Explore your creativity through performing arts and gain a deeper understanding of other cultures while having fun and making friends.

  • Ensemble skills – Learn to build trust, connection, respect and communication skills. Play theatre games that support respect and sharing perspectives.
  • Acting tools – Use improvisation to create and physicalizing characters.Learn how to use your voice clearly and confidently.
  • Storytelling – Create your own story by learning:  What makes a story interesting for audience? How to tell a story in exciting ways by incorporating symbols, sounds and movement.

Dates:  February 19 – 23, 2019
Location: Regina Open Door Society, 2220 12th Avenue (4th Floor)
Time: 11:00 a.m. to 4:00 p.m.
Lunch and Refreshments will be provided

Join us for Celebration, Sharing & Food on February 23rd, 2019

Family, Friends & Community are all invited!
Location: Artesian 2627 13th Avenue, Regina, SK
Time: 2:00 p.m. to 3:30 p.m.

Download Poster:
Youth BRIDGES Theatre Camp (png)

Funding, Grants, Programs, Multicultural Council of Saskatchewan, cultural diversity, intercultural, education, anti-racism, racism, multiculturalism, ethnic diversity, culture, ethnicity, awareness, acceptance

 

Engage in the Five streams of Multicultural Work

Apply for Strategic Initiatives Funding

Deadline is September 15, 2018

MCoS invests in approximately 15 projects and events per year for projects that fulfill our mission and contribute to at least one of the five streams of multicultural work. You can apply for up to $3,000 per project.
Learn more and apply: http://mcos.ca/strategic-initiatives/ 


Add Multicultural Education to the Classroom

Apply for the Multicultural Education Initiatives (MEI) Grant

Deadline is October 31, 2018

MCoS offers $200 – $400 Multicultural Education Initiative (MEI) grants to schools and school boards in Saskatchewan to benefit students through classroom and professional development projects that support anti-racism, reconciliation, diversity and cultural education outcomes and promote the understanding, respect, appreciation, acceptance and celebration of all people as equally valuable in our society. We support 25 to 50 educational projects each year.
Learn more and apply: http://mcos.ca/multicultural-education-initiatives/

2022 Multifaith Calendar now available for purchase!

The 2022 MFC marks the 36th year of publication and features the theme: Resilience. In this 2022 Multifaith Calendar, we celebrate RESILIENCE and the hope that keeps us afloat, even during the most difficult times. 


Here are just some of the benefits and uses of Multifaith Calendars:

  • A source of accurate dates and descriptions of approx 430 events, including observances from 14 world religions.
  • An excellent fundraising vehicle for all organizations, including non-profit/charitable groups.
  • Bulk order discounts and wholesale opportunities available.
  • Valuable tool for human resource professionals in diverse workplaces to keep themselves aware of holiday observances of staff from different faith communities.
  • Makes an attractive gift for clients and for staff—a gift that reinforces your company’s commitment to diversity.

Order the 2022 Multifaith Calendar today!

Visit: http://mcos.ca/multifaith-calendar/

Cultural collaborations through mindful creative writing course

“We live in a world that is divided. We build judgements and create stereotypes about people we do not know. Even though we often live, work and learn beside each other – we do not really know each other. When we know each other and really listen to each other’s stories or experience, we can then come to learn from each other,” explains educator Kyla McIntyre, laying down the reasoning for the Sheldon-Williams Collegiate Mindful Creative Writing course, designed to shift this narrative.
There are 14 students in this class. They come from many different cultures and languages. Some are newcomers and some are born in Canada. Some speak fluent English and others are just

sheldon-williams collegiate, multicultural council of Saskatchewan, multicultural, grant, funding, school. education, racism, diversity, refugee, newcomer, poetry, creative writing, mindful, multicultural education

Sheldon-Williams Collegiate Mindful Creative Writing Course. Student and Poet Mays Al Jamous shares her work with the class.


beginning. This course actively encourages students of different backgrounds to come together to share their stories of experience with each other. One of the main goals of this course is to support belonging and inclusion, facilitating intercultural connections. Throughout this course, students learned about their own stories and were given tools to share them with others. Instead of learning about culture and diversity from books and the internet, students learn from each other and create relationships. The process of creative writing and practicing mindfulness each day forms a community of learners.
A Multicultural Education Initiatives grant from MCoS partially supports spoken word artist Cat Abenstein to work with this class. She is a weekly presence and supports students through all phases of their writing from drafting, editing, sharing and even performing in front of the school. Cat uses her professional artist experience to support students to truly find and share their voices.
Grade 11 student, Amie LeGrand, reflects upon the impact of the mindful creative writing course: “In creative writing, we talk about the culture of everyone in the class and get to know each other and what they have experienced. We talk about the uncomfortable topics and write about them in poems, songs and speeches – this opens our minds. The work that I have seen from my classmates is astounding. To have such students at Sheldon just shows how multicultural we are as a school and that we are more unified than we realize… I’ve learned that fear or uncertainty creates prejudice and this leads to the act of discrimination, by learning about each other this is where we can end discrimination.”
During the school’s March 21 celebration, students share the work they have created in class and this ripples through the school community to create true inclusion and belonging. Students have an opportunity to hear stories of experience from cultures they likely would not otherwise hear. These students also share their work at a school celebration attended by over 500 students. The media is invited to this event as well and then their stories are shared worldwide. Some of the poems were recorded for CBC and then played over the radio. In addition, many students have shared work created in this class at other events such as reconciliation events, a Settlement Support Workers in Schools (SSWIS) conference and an English as an Additional Language (EAL) teacher’s conference. In addition, in 2017, the students published a book with Saskatchewan Council for International Cooperation (SCIC) – so the work that is developed in the course becomes part of the community.


Student Poetry

sheldon-williams collegiate, multicultural council of Saskatchewan, multicultural, grant, funding, school. education, racism, diversity, refugee, newcomer, poetry, creative writing, mindful, multicultural education

Sheldon-Williams Collegiate – Mindful Creative Writing Course Poets featured below. L-R: Amie LeGrand, Mays Al Jamous and Sunny Sun.

Do you want to know Mays Al Jamous?
By Amie LeGrand

What should I tell you about her?
The girl who has beautiful almond skin?
How would I describe her?
Would you like to get to know her?
Her kindness is known and shared to all
With her smile that makes everyone’s heart bounce with joy and delight.
She has bravery in her.
She may be soft spoken but what lays within her is a dangerous fire.
She has seen death by gunfire when people tried to hide and take cover.
She heard bombs and high-pitched screams when air fleets targeted her home streets.
Her experience and story of her life there has wise words with a ray of light for guidance and hope.
She now lives in Canada, eh!
With Saskatchewan’s flat grounds and minus fifty below weather.
Does she truly love the snowy weather?
Who the hell knows.
She will always miss Syria
Memories filled with love
She dreams of her bright future with a medical degree
And her children playing by her family tree Now that her country is now free
Now that I’ve told you about her
Would you like to know more
From the one, the only, Mays Al Jamous?

Being a Refugee
By Mays Al Jamous

Every person has a different experience
I can only share my experience
I am from Syria
I am a refugee
Refugees are
People who leave their countries
People who don’t have homes
People who face difficult choices
Refugees feel
Frightened
Confused
Lonely
Refugees hope
People will understand their feelings
People will not judge them at first sight
People will treat them like human beings
This refugee has
Dreams and hopes like you do
Feelings and heart like you do
Family and friends like you do
This refugee wishes
There would be no racism
There would be no discrimination
There would be no hate
This refugee is asking you to
Be Understanding
Be Unafraid
Be Loving
Every person has a different experience
I shared my experience
I am Mays from Syria
I am a strong refugee

Newcomer Issues
By: Sunny Sun

Many people have asked me the same question
What is it like to be a newcomer?
This is an ordinary question, however, it’s complicated to answer
Canada is a wonderful place
Multiple cultures make Canada more attractive
However, there will always be some issues and challenges in our lives
I believe newcomers to Canada will be perplexed by plentiful issues
In the first few days, weeks, months, even years
Everyone gets shocked by things that are new to them
Our worldview collapses and shatters into pieces
We learn new social contracts
Things that we were familiar with are gone
New paradigms are formed
Ideologies that we were taught get inverted
Things that were right, now become wrong
The origin of these problems
Leads us to the main point
ENGLISH
I have heard people say that English
Is the reason why newcomers get isolated
I am in total agreement with this
I believe 99.99 percent of conflicts or issues are related to English
The process of learning a new language is a long journey for everyone
Without English, you can’t communicate and you won’t receive any information
Sometimes not having enough English
Makes me feel like I am in a cage
It locks me inside and separates the world from me
Another problem that I think lots of newcomers will face
Is wanting to stay with people who speak their first language
This is something really common and there’s nothing wrong with it
Meeting new people is difficult
No one wants to be pushed out of their comfort zone
But one day you will have to make a friend who is a Canadian
The quicker you meet new people
The quicker your English will improve
The quicker you will feel belonging
Your friends might correct your mistakes
But don’t be shy, take advantage
Isn’t that what friends are for?
Making friends stops the suffering, the endless loneliness
Everyone will be proud of you
You will be proud of yourself


Sheldon-Williams Collegiate Mindful Creative Writing Course Video

Sheldon-Williams Collegiate in Regina, SK offers a Mindful Creative Writing Course. The program focuses on bringing youth from different backgrounds together to share their stories. Students use mindfulness to better understand themselves and the world around them. One of the main goals of the Mindful Creative Writing course is to help students gain a better understanding and make connections across different cultures.

 

National Highway to Harmonious Canada Video

Multi-Faith Saskatchewan and Multicultural Council of Saskatchewan collaborated in the production of this 45-minute video to mark the 150th Anniversary of Canadian Confederation. The project was supported by the Community Fund of Southern Saskatchewan as well as numerous cultural organizations, faith communities and volunteers. Access Communications donated its services in producing the video.
The main features of the video are the hopes and wishes by children of different faiths and cultural groups for a peaceful and harmonious Canada, silent prayers, cultural performances and the national anthem by all participants.
For more information about Multi-Faith Saskatchewan visit http://www.multifaithsask.org/. You can view the video embedded below and share it with your networks.